Club Compliance


Dear Presidents and Compliance Officers

NOTE: This correspondence is of significance for action by clubs with any members who are under 18 years of age

Consistent with our Member Protection Policies (MPP), Maccabi remains focussed on ensuring we are a Child Safe Organisation. The rules and obligations in this area continue to evolve, and it is important that we remain up to date so that you have all the tools you need to be compliant.

Maccabi strives to ensure all elements are in place to promote a safe and inclusive environment.   To demonstrate our commitment, as a national organisation we are working to the highest standards currently available, which are the Victorian Child Safety Standards.

In consultation with a Child Safety expert we have revised the Member Protection Policy Handbook and Toolkit. We have also developed guidance material for Clubs to create a child safe environment.

Child Safe Standards

All child focussed sporting organisations should have been working to be compliant with the Standards by 1 January 2017.

Maccabi, which means you, is well placed across these standards, but we have to continue to work towards being even better, and a key area where we need to step up relates to Standard 4 (see table below).

Employee and Volunteer Screening

The first step in this process is to ensure our staff and volunteer recruitment and screening practices are in place.

To ensure our practices are in line with current best practice, and reflect community and regulatory standards, the screening process includes Working with Children Check (WWCC) or state based equivalents. 

Maccabi must meet the minimum legislative standards as set by the law and we have determined that clubs must meet the minimum legislative requirements or those imposed by their relevant association if those are more onerous.

Whilst a “no exceptions” policy is the safest approach for all our children and is consistent with other national sporting organisations that our members deal with we understand and appreciate the difficulty in achieving this standard at this time. We ask you to support this policy and require all current paid coaches and other staff specifically to have provided their WWCC details by January 2018 in order to remain engaged by your club. No new season’s employees should commence without having provided these details.

Maccabi is providing support to all clubs with a central WWCC register and verification process.

The below FAQs provide you with detailed instructions about making the online application. If you have any concerns, please speak to your State Office or Maccabi Australia.  

In most jurisdictions the cost of a WWCC for Volunteers is free.  Paid Employees will need to obtain a WWCC at their own expense.   

If your Club already manages WWCC (or state based equivalents), send us a copy. We can upload them into the central system.          

Guidance Material

In addition to the MPP Handbook and Toolkit we have developed a Compliance Officer Toolkit to assist each President and Compliance Officer to implement the necessary standards for your club.

 

The content of the below Compliance Officer Toolkit includes:

  • Compliance Officer Role Description
  • Guide to Child Safe standards implementation and action plan for Clubs
  • Screening FAQs – Working with Children Checks

Please read this information thoroughly and contact your State Office or Maccabi Australia if you have any questions or require support in implementing these initiatives.

 

These new Standards and policies apply to all existing as well as new staff and volunteers working directly with children.  It is critical that you ensure this information is communicated throughout the Club to all members and participants.

This is a huge commitment by all of us at Maccabi and its Clubs; to ensure the legal compliance and the necessary processes in place to provide a safe environment for all children who engage with Maccabi.

Please take some time over the break to read this information and ensure your committees and coaches have completed their online MPP training as well as their WWCC where there are under 18’s in the club.

Thanking you in anticipation of your co-operation.

Maccabi MPP Committee

December 2017

 

Child Safe Standards

The following have been deemed to be the standards required to create and maintain a Child Safe organisation:

Standard 1: Strategies to embed an organisational culture of Child Safety, including through effective leadership arrangements.

Standard 2: A Child Safe policy or statement of commitment to Child Safety.

Standard 3: A code of conduct that establishes clear expectations for appropriate behaviour with children.

Standard 4: Screening, supervision, training and other human resources practices that reduce the risk of child abuse by new and existing personnel.

Standard 5: Processes for responding to and reporting suspected child abuse.

Standard 6: Strategies to identify and reduce or remove risks of child abuse.

Standard 7: Strategies to promote the participation and empowerment of children.

 

Supporting Documents

 
 
 

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