Club Policy

Club Policy

We hope you understand that our Club operates under certain rules, as follows:

Each player in the Club over the age of 17 becomes a member of the Club.

Each parent or guardian whose name is entered on a registration form becomes a member of the Club.

In order to become a Club member, you must agree that:
All fees due should be paid on registration day or as otherwise agreed with the club's treasurer.

You will abide by the Club's Constitution, which is available to view in the Downloads section of the Club's web site.

You will abide by the Club's Codes of Conduct. The Club enforces the following Codes, which are based on those provided by the Australian Sports Commission:

For Players:

Play by the rules.

Never argue with an official. If you disagree, have your captain, coach or manager approach the official during a break or after the competition.

Control your temper. Verbal abuse of officials and sledging other players, deliberately distracting or provoking an opponent are not acceptable or permitted behaviours in any sport.
Work equally hard for yourself and your team. Your teams performance will benefit, so will you.

Be a good sport. Applaud all good plays whether they are made by your team or the opposition.

Treat all participants in your sport as you like to be treated. Do not bully or take unfair advantage of another competitor.
Cooperate with your coach, team-mates and opponents. Without them there would be no competition.

Participate for your own enjoyment and benefit, not just to please parents and coaches.

Respects the rights, dignity and worth of all participants regardless of their gender, ability, cultural background or religion.

For parents:

Remember that children / players participate in sport for their enjoyment, not yours.

Encourage children / players to participate, do not force them.
Focus on the childs / player's efforts and performance rather than winning or losing.
Encourage children / players always to play according to the rules and settle disagreements without resorting to hostility or violence.

Never ridicule or yell at a child / player for making a mistake or losing a competition.

Remember that children / players learn best by example.
Appreciate good performances and skillful plays by all participants.

Support all efforts to remove verbal and physical abuse from sporting activities.

Respect officials decisions and teach children / players to do likewise.

Show appreciation for volunteer coaches, officials and administrators - without them, your child / player could not participate.

Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural background or religion.

For Coaches:

Remember that young people participate for pleasure and winning is only part of the fun.

Never ridicule or yell at a young player for making a mistake or not coming first.

Be reasonable in your demands on players time, energy and enthusiasm.

Operate within the rules and spirit of your sport and teach your players to do the same.

Ensure that the time players spend with you is a positive experience. All young people are deserving of equal attention and opportunities.

Avoid overplaying the talented players; the just average need and deserve equal time. Every player must on match day play at leat 50% of the game.

If the team reaches the finals of a competition, the strongest team can be selected by the coach. Coaches are not at this point permitted to load their team with other players who have not regularly played for the team.

Ensure that equipment and facilities meet safety standards and are appropriate to the age and ability of all players.

Display control, respect and professionalism to all involved with the sport. This includes opponents, coaches, officials, administrators, the media, parents and spectators. Encourage players to do the same.

Show concern and caution toward sick and injured players. Follow the advice of a physician when determining whether an injured player is ready to recommence training or competition.

Obtain appropriate qualifications and keep up to date with the latest coaching practices and the principles of growth and development of young people.

Any physical contact with a young person should be appropriate to the situation and necessary for the players skill development.

Respect the rights, dignity and worth of every young person regardless of their gender, ability, cultural background or religion.

For Officials:

Where permissible, modify rules and regulations to match the skill levels and needs of young people.

Compliment and encourage all participants.

Be consistent, objective and courteous when making decisions.

Condemn unsporting behaviour and promote respect for all opponents.

Emphasise the spirit of the game rather than the errors.

Encourage and promote rule changes which will make participation more enjoyable.

Be a good sport yourself. Actions speak louder than words.

Keep up to date with the latest trends in officiating and the principles of growth and development of young people.

Remember, you set an example. Your behaviour and comments should be positive and supportive.

Place the safety and welfare of the participants above all else.
Give all young people a fair go regardless of their gender

Playing out of age group

Players will be able to play above their age group provided that this does not affect the clubs ability to field a full team in accordance with KDSA's policy on team numbers in the age group that the player should play in.

Code of Conduct

All members of the club are required to adhere to Northside Monash's club policy as well as all KDSA's policies available on their website. Any fines levied on the club by the KDSA will be paid for by the person/team receiving such a fine and all fines must be paid to the treasurer of the club within 3 days of receiving written/email notification of the fine.

Complaints and Feedback

All complaints and feedback can be submitted via the website @ feedback and complaints will be tabled at the next committee meeting and post meeting, a formal reply will be made to the person submitting the complaint. Should the complaint be serious, the comittee will hold a urgent meeting to discuss and address the matter and respond accordingly.

Player shortages on match day

As a manager or coach you will need to finalise your team by Wednesday evening. If you are short of players undertake the following:

Approach the team below you and speak with the manager/coach to ask their permission for one of their team members to play for you. If permission is granted, great. If not, you must then approach the next team in your age group and go through the process again.

Disciplinary Committee

In the event that any member of the club contravenes the above codes and policies, the committee reserves the right to convene a disciplinary hearing during which the member will be called to testify. The committee will convene within 7 days of the transgression in order to hear the matter and take the appropriate action. The committee will hear the matter and apply whatever punishment is deemed appropriate. The committee will refer to the KDSA guidelines as set out in the P & D code and rules.

The disciplinary committee will be chaired by our disciplinary officer This process will be independent of whatever the KDSA may take.

Fee Policy 2012

No PAY – No Play Policy - No exceptions

Your committee has instituted the following no pay – no play rule.

Our goal is to have all Player Registrations completed by February 12th This is when NS Monash has to submit its FINAL team allocations to KDSA. It is desirable that you pay your fees when registering. This shows your commitment and makes the clubs job of estimating team numbers that much easier.

If you believe you are unable to pay or require financial assistance we urge you to notify us via email : as early as possible, but in no event later than the end of February. There are specific hardship criteria that we will use to assess your particular circumstances. You will be required to a file a declaration. You will be given a prompt answer of the level of fee assistance that the Club working with Maccabi is prepared to offer you.

We have clarified the same-family discount policy as outlined below.

· 2 players per family = less 10%

· 3 players per family = less 15%

· 4 or more players per family = less 20%

This can be claimed via email to after normal payment processing has been applied via website or
if you pay via Cheque or Direct Online payment , you can include the discount structure if applicable.


Our preferred payment is by direct online payment as it saves the club at least $8 per transaction versus other payment methods. Account details are as follows:

Northside Monash Soccer Club Inc: Westpac BSB 032 297 Account 145169

·Alternative methods of payment are by providing your credit card details to us or utilizing the PayPal payment or Credit Card Facilities system on the website during Registration.

·Cash is only accepted onsite on Registration day 5th Feb 2012

Part payments are only accepted if accepted via the Hardship process.

Please always provide clear details of your payment e.g. your surname and team.

Updated Refund Policy/Part season policy

The club pays a fixed insurance cost for each player regardless of the number of games played. This amount is payable to KDSA shortly after teams are finalized. Therefore refunds for insurance will not be considered 3 days after the teams are finalized.

Players who Register after the season starts March 31s4, 2012. will pay a reduced fee amount calculated at less 5% for each week of the season missed. As mentioned above the reduction does not apply to the insurance portion of the fees.

Refunds of fees excluding insurance are reduced by 10% for each week of the season following the season start which is March31st, 2012. After 10 weeks of the season have passed there is no refund.


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